Safeguarding policy

Project Shoebox Oxford Safeguarding Policy

May 2018

Policy Statement
This policy enables Project Shoebox Oxford (PSO) to demonstrate its commitment to keeping safe children and/or vulnerable adults to whom it offers volunteer opportunities. PSO acknowledges its duty to act appropriately to any allegations, reports or suspicions of abuse.

The policy applies to all staff, including senior managers, management committee members, trustees, paid staff, volunteers, sessional workers, agency staff, students and anyone working on behalf of Project Shoebox Oxford.

The Designated Named Person for Safeguarding in Project Shoebox Oxford is Christine Tucker, Manager, phone 07941-724326, email

Project Shoebox Oxford is a community giving project, whereby donations of toiletries, food goods, and other items are collected and disbursed to women and their families living in Domestic Abuse Refuges that are run by the Oxfordshire Domestic Abuse Services (ODAS). Any items that are extra to the requirements of ODAS are distributed to women and families that are also in need through other agencies: Simon House and O’Hanlon House (the homeless), Asylum Welcome and Refugee Resource (refugees and asylum seekers), and any other agency that works with people in need and which makes itself known to us.

There is no direct contact between the staff, trustees, and volunteers of PSO and the service users of any agencies that benefit from the donations that it collects. In the first instance, this safeguards the service users of the agencies and their confidentiality.

Volunteers for packing parties
People are invited to assist with the sorting and packing of donations during the end of November/beginning of December via several avenues:

• email contact with people who have volunteered before.
• advertisement on the PSO website, Facebook page, and Twitter feed.
• event listing on the Daily Information, This is Oxfordshire, and AlleventsIn websites.
• advertisement on community noticeboards.

At the moment there is no rigorous screening of people who choose to volunteer with PSO, it is assumed that people wish to help the aims of the Project from altruistic motives. The only stipulation is that people who are under the age of 18 are accompanied by their parent/ guardian/ responsible adult who will exercise appropriate suitable oversight.

Health and Safety
PSO is responsible for promoting a safe working environment and undertakes to ensure all events take place with proper attention to any risks to health and safety that may be present in any of the venues that it uses.

If anyone who is volunteering at a PSO event either harasses anyone else or behaves in a manner that could pose a threat to anyone else they will be asked to leave. If necessary this will be enforced by appeal to the local Police Community Support Officers.

Recruitment for the management committee
At the moment there is no management committee, this will be attended to within the next three months. Anyone volunteering for the committee will be asked for two referees. It should be noted that they will not be able to volunteer on the management committee if they meet any of the following conditions:

• Are disqualified from being a charity trustee under section 72(1) of the Charities Act 1993*1 and the disqualification is not for the time being subject to a waiver by the Charity Commissioners.

• Are included in a barred list (within the meaning of the Safeguarding Vulnerable Groups Act 2006)

• Have been convicted of an offense mentioned in Schedule 1 to the Children and Young Persons Act 1933

*1. A person is disqualified from being a charity trustee under the Charities Act if they have been convicted of an offense involving deception or dishonesty (unless any such conviction is legally regarded as spent), if they are an undischarged bankrupt, have made compositions or arrangements with any creditors from which they have not been discharged or have been removed from serving as a charity trustee, or been stopped from acting in a management position within a charity.

This safeguarding policy is subject to review every three months but can be subject to change if found to be deficient in any respect at any time.

Date written: 9 May 2018, spelling corrected 11 May.
Review Date: 9 August 2018, no changes made.
Review Date: 9 November 2018, no changes made.
Review Date: 30 October 2019, no changes made.
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